Overview:
Asapeca AI Consultant is an artificial intelligence–driven assistant designed to simplify and enhance the daily experience of IT system users as well other users. It integrates directly with various enterprise systems (such as ERP, DMS, local Wiki, Confluence or CRM) to automate routine tasks, streamline navigation, and provide instant, accurate answers to user queries.
The Challenge:
IT system users as well as other users often face complex interfaces, heavy manual workloads, and a high risk of errors. Information retrieval can be slow, and routine processes consume valuable employee time.
The Vision:
Asapeca aims to make working with IT systems simpler, faster, and more intuitive:
• Simplify system usage
• Simplify retrieve of the needful information
• Simplify daily work
• Save time through AI support
How It Works:
The AI Consultant acts as a smart digital assistant— users can ask natural-language questions or issue commands, and the system responds instantly with context-aware insights, data, or recommended actions. It automates repetitive steps and helps prevent mistakes by guiding users through processes.
Key Benefits:
• Local Environment – Maximum Data Security
Asapeca AI Consultant runs in your local or on-premise environment, ensuring data privacy and compliance with company policies. Your sensitive information never leaves your infrastructure — making this solution safe and fully controlled.
• Seamless Integration with Your Systems
The solution connects to your existing ERP, DMS, local Wiki, Confluence, CRM, or any internal system through web service calls (REST, SOAP). Example scenarios include:
1. Gathering all relevant documents, records, and system data related to a specific process—such as a Sales Order—and verify whether it was fulfilled according to the customer’s agreed delivery terms and service-level commitments. Simply ask, for example:
“Verify that all Sales Orders were processed according to delivery schedules and service agreements.”
This automation ensures process compliance, reduces manual checking, and speeds up audits or internal reviews.
2. Retrieving customer data or stock levels directly from the system without manual navigation.
3. Generating and sending reports or invoices automatically after user confirmation.
• Knowledge-Based Assistance from Your Own Documents
The AI can use your internal documents, wikis, specifications, and manuals as knowledge sources.

Example:
A user asks, “What’s the process for approving a purchase order above €10,000?” → The AI instantly provides the correct procedure from your internal policy documents or wiki.
• Reduced Manual Effort and User Errors – Automating frequent system interactions minimizes data entry mistakes and repetitive work.
• Faster Access to IT System Data and Reports – Ask for real-time data insights or specific reports in natural language, without knowing the system’s transaction codes.
• Time Savings through Task Automation – Routine operational steps can be automated, allowing employees to focus on higher-value tasks.
• Enhanced User Satisfaction and Productivity – With an intuitive AI assistant, users can perform tasks faster and more confidently.
Access & Implementation:
The Asapeca AI Consultant can be accessed directly through the Microsoft Teams application, providing a convenient and familiar interface for all users across the organization. The Teams app can be installed for any user, allowing seamless interaction with the AI assistant within the existing communication environment.
The AI engine behind Asapeca is flexible and modular — any open-source large language model (LLM) can be integrated, selected based on your hardware capabilities and budget. Our team can help you choose the most suitable model to ensure optimal performance and cost efficiency for your setup.
Contact:
Saulius Stirbinskas – Project Manager
📞 +370 646 05406
📧 saulius.stirbinskas@asapeca.com