Privacy

Privacy Policy for SAP FI Consultant (Microsoft Teams App)

Effective Date: July 1, 2025
Last Updated: July 1, 2025

Thank you for using **SAP FI Consultant**, a Microsoft Teams application designed to provide AI-powered financial insights and SAP FI assistance. This Privacy Policy explains how we collect, use, and protect your personal information in connection with our application.

1. Who We Are

This application is developed and maintained by Asapeca UAB, located at Kalvariju g. 137-42, 08248 Vilnius, Lithuania.
You can contact us at: info@asapeca.com.

2. Data We Collect

We collect the minimum necessary data required to provide our service. This may include:

- User Profile Information (such as name, email, Teams user ID)
- Message Content you input into the chat for processing
- Usage Metadata, such as timestamps and interaction logs (for debugging or analytics)
- Tenant ID to support multitenancy and secure data isolation

We do not collect or store passwords, access tokens, or any sensitive personal identifiers unless explicitly required and clearly documented.

3. How We Use Your Data

We use the collected data for the following purposes:

- To process and respond to user queries
- To improve the accuracy and performance of the AI assistant
- To provide support and maintain the application
- To ensure secure and isolated operation per Microsoft Teams tenant

We do not use your data for advertising, profiling, or selling to third parties.

4. Data Storage and Security

- Data is stored securely in EU-based region
- All data in transit is encrypted using TLS
- Any personally identifiable information is either anonymized or deleted regularly unless explicitly retained with user consent

If chat history is stored, it is retained only for operational purposes and can be removed upon request.

5. Third-Party Services

We may use the following third-party services:

- Microsoft Teams API – to integrate and function within Teams
- OpenAI API / Azure OpenAI – for AI-generated responses (based on your prompts)
- Azure Services / SQL / Blob Storage / Weaviate – for optional long-term data processing and retrieval

All third-party services used comply with GDPR and Microsoft’s data handling standards.

6. User Consent

By installing or using the SAP FI Consultant app in Microsoft Teams, you acknowledge and consent to this Privacy Policy. You may revoke consent at any time by removing the app or contacting support.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

- Access the data we hold about you
- Request correction or deletion
- Object to processing
- File a complaint with a data protection authority

To exercise these rights, contact us at info@asapeca.com.

8. Children’s Privacy

This application is not intended for use by children under 16 years of age. We do not knowingly collect data from children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted within the app or made available via a link in the Microsoft Teams App Store listing.

10. Contact Us

For any questions or concerns about this Privacy Policy or the handling of your data, please contact:

**Privacy Officer**
Asapeca UAB
info@asapeca.com
Kalvariju g. 137-42, 08248 Vilnius, Lithuania

*This privacy policy follows Microsoft’s App Compliance Checklist, Microsoft 365 App Certification, and applicable data protection laws such as GDPR.*